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Office Assistant - 1+ Yrs Experience - Westchester, NY

The law firm of Marshall Dennehey Warner Coleman & Goggin seeks a full-time Office Assistant to join its Rye Brook, NY (Westchester) office. 

Responsibilities include: 

  • Chronologically place correspondence, legal documents and all relevant file material in the appropriate files according to established policies and procedures in the client matter jackets.
  • Assist with the coordination of closed files, internal audits, external audits and transferring of files. 
  • Separate and distribute incoming mail.  Incoming mail is date stamped in the back of the document (standard bottom right hand corner).  The client matter number and attorney’s initial added.  Medical records are scanned after it is date stamped and given to the handling paralegal. 
  • Stamp outgoing mail by using the Pitney Bowes machine.  Log the Non-Disbursement Form in mailroom re: postage and send it to Pitney Bowes' attention every week.  Refill the postage amount when needed in Pitney Bowes machine. 
  • Sort and deliver incoming faxes; send outgoing faxes.    
  • Standard copy room functions include duplicating and scanning of medical records, letters and other documents.  Velo-bind, 3 hole punching and creating binders as needed.  Maintain copy and fax machines.  Restock all printers and copy machines with copy, bond, letter-head, color paper and/or toner. 
  • The office assistants should make sure that they check the amount of supplies we have for the office and kitchen on a weekly basis.   
  • Assist with office moves and new hire set-ups. 
  • Set-up for external or internal meetings before and after the meeting.  Confirm that the Visitor Office(s) and conference rooms have proper supplies.
  • Kitchen supplies and the general office supplies should be organized and easily accessible for restocking. 
  • Make sure that conference rooms and visitor offices have supplies. 

 

Minimum Requirements

  • Must be able to manage a heavy workload in a fast-paced environment
  • Must be able to communicate with co-workers, clients and vendors effectively and efficiently
  • Candidates must have proven track record of organization skills,  possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment

 

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter and resume to HRRecruiter@MDWCG.com for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V.

Contact

Human Resources
hrrecruiter@mdwcg.com
Marshall Dennehey Warner Coleman & Goggin
2000 Market Street, Suite 2300
Philadelphia, PA 19103

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